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How to Create Hierarchy for related Teams and leverage roll-up features

Anonymous
2023-01-26T01:24:46+00:00

Hello,

I've been tasked with creating a number of Teams which should be "connected" to a certain degree. Essentially there is a primary, "Departmental" team, which has several divisional teams that roll up to it. In reading, I came across this Microsoft support article, which states that I could create a hierarchy, but I cannot find instructions or further documentation around this:

Creating a hierarchy

Within your district or school, it’s possible to create teams that follow an organizational structure. Use this approach if you have strict reporting requirements, manage a large district with high staff numbers, or aim to increase transparency across a diverse set of schools and employees. Here’s how that might look, with teams “reporting” up the chain to other teams. This ensures school leaders, staff, and educators are members of relevant teams.

Where can I find instructions or more information around this?

Thank you in advance for your help!!

Microsoft Teams | Microsoft Teams for education | Teams and channels | Manage a team or channel

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  1. Anonymous
    2023-01-27T17:16:49+00:00

    The feature of creating "Connected Teams" or "Child Teams" is not available in the Teams for Education version, it's only available for Teams for Business.

    In Teams for Education, you can create a team and add other teams as members, but you won't have the option to create a parent-child relationship between teams.

    You can create sub-teams or channels within a team to mimic the same structure, you could create channels within the parent team and assign different permissions to them, this way you can have different groups of people working together on different topics.

    If you want to achieve a more advanced team hierarchy management, you can use the O365 Teams Admin Center where you can create teams, channels, and group them together, you can also assign permissions and roles to different teams, channels, and members.

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  1. Anonymous
    2023-01-26T02:02:54+00:00

    Hi, I’m Nicole, I’ll be happy to help you out today.

    To create a hierarchy for related teams and leverage roll-up features in Microsoft Teams, you can follow these steps:

    1. Create a Team for the top level of the hierarchy, such as the parent organization or division.
    2. Create sub-teams under the top-level Team, and assign team members to them. You can create sub-teams by clicking on the "Teams" tab in the top-level Team, and then selecting "Create Team."
    3. For each sub-team, create channels to organize the conversations and files related to specific projects or topics.
    4. Use the "Reports" feature in the top-level Team to view metrics and activity for all sub-teams, such as the number of messages and active users.
    5. Utilize the "Team Settings" to assign roles and permissions for the members of sub-teams, so they can access the necessary information and resources.
    6. Use the "Assignments" tab to create and assign tasks to specific team members, and track progress across the hierarchy.
    7. Utilize the "Planner" tab to create plans, assign tasks and track progress on those tasks.

    It's important to note that, if you want to roll up the data from different teams, you will have to use Power Automate or Microsoft Graph API.

    Additionally, you can use built-in features such as "Calls" and "Meetings" to communicate effectively with team members across different teams and departments and use "SharePoint" to share and collaborate on files and documents.

    You can also post the same query for this on this link for more reference and information.

    https://learn.microsoft.com/en-us/answers/tags/...

    Thank you.

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  2. Anonymous
    2023-01-27T17:03:18+00:00

    Hello Nicole Aljecera,

    Thank you so much for responding to my question, This is extremely helpful, except it seems I am missing a very critical piece here, which is, when I click on the ellipses from the parent team, I do not see a Teams tab, and therefore do not have the option to create a sub-team. I am trying to do this from the Teams desktop interface. Does this need to be done from the O365 Teams Admin Center?

    Also, I am using Teams for Edu, not Teams for Business. Does that make a difference?

    Thanks again! Looking forward to your response.

    Jen

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  3. Anonymous
    2023-01-27T17:31:19+00:00

    This makes sense. Thank you so much for clarifying. We are on Teams for education and came across this functionality in a Microsoft Teams for Education article. I assumed it was something that could be done seeing as how it was recommended in that article.

    I must admit - I am pretty disappointed that there isn't a way to connect multiple Teams that roll up to a single Department in Teams for Education.

    If you have any other suggestions or recommendations for a work-around, please do share! Thank you in advance!

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