How to Update a Choice Pill Column in SharePoint Based on a Date Column?

Cherokee Wright 0 Reputation points
2025-07-30T05:48:50.06+00:00

Hi,

Is it possible to update a choice pill column in a SharePoint list (from "In Progress" to "Past Due Date") based on a date column?
The requirement is to change the choice column when the date is past today, without using Power Automate. Any guidance on how to achieve this would be appreciated.

Thank you

Microsoft 365 and Office | SharePoint | For education | Windows
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  1. Huy-K 2,790 Reputation points Microsoft External Staff Moderator
    2025-07-30T06:12:15.58+00:00

    Dear @Cherokee Wright,

    Good day! Thank you for posting your question in the Microsoft Q&A forum.

    We apologize for any inconvenience you may encounter when using our services/ products. Based on your description, kindly try these following steps:

    Since SharePoint does not natively support dynamic updates to a choice column based on the value of another column without utilizing Power Automate, a practical alternative is to replace the choice column with a calculated column. This calculated column can automatically reflect the appropriate status by evaluating the date value, thereby achieving the desired functionality without requiring automation flows.

    Example Formula:

    • =IF([Due Date]>TODAY(),"In Progress","Past Due Date")

    This formula checks if the [Due Date] is greater than today. If it is, it shows "In Progress"; otherwise, it shows "Past Due Date".

    You can customize this further:

    • =IF([Due Date]>TODAY()+60,"Active",IF([Due Date]>TODAY()+30,"Expiring Soon","Expired"))

     This version gives you three statuses based on how far the due date is from today.


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  2. Cherokee Wright 0 Reputation points
    2025-07-31T01:29:36.4433333+00:00

    Hi,
    Thank you for your response.
    Unfortunately, the suggested actions aren't applicable in this case, as a calculated column cannot be edited once a project is marked as "Completed" or "Withdrawn." These statuses may not necessarily align with the Due Date, which limits the flexibility of the proposed solution.


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