How to book a specific diary slot for people to book. A different time/day each week

Question

How to book a specific diary slot for people to book. A different time/day each week

Sheila 0

I would like people to be able to book a slot with me direct to my diary, but I want to be able to specify the times they can book.

Eg, I might offer Monday 10am to 11am for three 20 min meeting slots, but the following week I want to offer Thursday 2pm to 3pm.

I have tried to set it up with customized availability, but when I follow the link it's defaulting to 30 min slots

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Answer 1

Mia - Tr 1,070 Microsoft External Staff Moderator

Hi @Sheila,

Thank you for posting in Microsoft Q&A Forum.

Regarding to your description, I understand that you want to create a custom booking slot duration as the picture below:

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If my understanding is correct, I'd suggest you follow the instructions below to perform the custom slot as your requirement.

1- Open the Calendar in New Outlook and Go to my booking page

2- Create a new booking. In the Meeting Type section, set the time to custom 20 mins

User's image

3- In the Schedule customization section, set your custom availability hours and expand the Advanced options

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4- In the advanced option, set the Limit start time to: 20-min intervals. For minimum and maximum lead time, you can customize it as needed. In my example, I’ve set availability for just one week.

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5- After setup, this is how the booking page will appear to others when they choose a time slot with you.

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I hope this helps and thank you for your time. If you have any further questions or concerns, please don't hesitate to let me know.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".

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Sheila 0 Reputation points

2025-08-08T14:27:02.36+00:00

Thanks for this.

Apologies, I should have added that I am trying to set it up on my bosses account who has given me administrative access and a delegate on their account. automatically sets the personal bookings page to me and not him, is there a way of switching profile?
Mia - Tr 1,070 Reputation points Microsoft External Staff Moderator

2025-08-12T11:18:04.25+00:00

Hi @Sheila,

Thank you for your reply.

Regarding your concern about switching profiles on the booking page, based on my experience, the Bookings with Me feature only applies to the account currently signed in. It does not support delegates creating a booking page on behalf of someone else. Therefore, when you access Bookings with Me, the system will only show your personal booking page, not your boss’s.

I also tried to research and test creating a custom booking page, then added another user similar to your boss. I created a custom meeting type so the recipient could select a time slot. However, based on my test, no booking link was generated for guests to choose a time slot as you originally described.

If I misunderstood your request, I’d really appreciate it if you could share more details or steps you’re trying to take so we can work together to find a solution, or you can share the screenshots for more visible.

If I did understand correctly, I suggest either forwarding the setup instructions to your boss, or, if possible, you can setting it up directly on your boss’s device. It shouldn’t take too much time to complete.

Thank you for your time.
Mia - Tr 1,070 Reputation points Microsoft External Staff Moderator

2025-08-14T07:48:02.7566667+00:00

Hi @Sheila,

Good day and I hope you're doing well.

It has been a while and I am just checking to see how things are going with your request. Have you encountered any difficulties when trying to setting up on your boss's account or is there anything else I can assist you with?

Thank you for your valuable time.
Mia - Tr 1,070 Reputation points Microsoft External Staff Moderator

2025-08-18T07:10:45.88+00:00

Hi @Sheila,

This is my second time reaching out and I really want to make sure your experience is as smooth as possible.

While waiting for your response, I will also be monitoring other customer questions on the forum to assist them. If you have any further questions or updates, please tag (@Mia - Tr) in the reply so I can assist you more promptly and thoroughly.

Thank you for your valuable time.
Sheila 0 Reputation points

2025-08-18T08:15:05.4033333+00:00

Hi, thanks for your reply. It looks like the only way to do this is to get my boss to do it themselves
Mia - Tr 1,070 Reputation points Microsoft External Staff Moderator

2025-08-18T08:39:41.27+00:00

Hi @Sheila,

Thank you for your reply.

I understand that the current setup may not fully meet your needs, and I appreciate your patience in exploring the options. I’m glad I could help clarify how the feature works and what limitations exist when using it on behalf of someone else.

Also, I think your question is a great one and I’d suggest sharing your idea via Outlook’s feedback option or posting it on the Microsoft Feedback Portal.

If you think this response has addressed your question, I’d be grateful if you could mark it as accepted so that others in the community find relevant information more quickly, and we truly appreciate your contribution.

Please don’t hesitate to reach out if you have any further questions or concern.

Thank you for your valuable time.

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How to book a specific diary slot for people to book. A different time/day each week

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