Schedule Owner Shifts

Hi @SA, 

Good day to you! Welcome to Microsoft Q&A. 

Regarding to your question, at this time, Microsoft Teams does not support assigning schedule owner permissions to only a specific group or subgroup within a team. When someone is designated as a Schedule Owner, they are granted access to manage the entire schedule for the team. This includes the ability to: 

• View and edit all shifts across all groups within the team. 
• Approve or deny time-off requests, shift swaps, and open shift claims. 
• Modify timesheets and publish schedules for any group under that team. 

We understand that more granular control—such as limiting a schedule owner’s access to a specific group—would be valuable for organizations with large or diverse teams. While some of these behaviors are currently by design, I agree that there’s room for improvement. I’ve shared your feedback internally, and I’d also recommend submitting it directly through the Microsoft Feedback Portal so it can be reviewed and prioritized by the product team.   

As moderators in the community, please be aware and accept that we are not responsible for the design of the product and that we have limited resources for detailed information about Microsoft products. We help guide users to the appropriate channels but do not influence product design decisions.    

I recommend submitting your feedback via the Microsoft Feedback Portal or directly through any Microsoft 365 app by going to Help > Feedback or File > Feedback. Feedback with more votes is more likely to be reviewed and considered by the product team for future updates.   

Later on, the development team will put it into Microsoft 365 Roadmap | Microsoft 365   

Your feedback is valuable and contributes to the ongoing improvement of Microsoft 365 products. If there’s anything else I can assist you with, please don’t hesitate to let me know.  

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