Word Document Formatting Changes when Printing

Alecia Clamp 0 Reputation points
2025-08-23T16:55:52.0733333+00:00

When I write a document with word online. All of the formatting looks correct. However, when I print or share, the formatting changes. PLEASE HELP!

Windows for home | Windows 10 | Apps
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  1. IGYQ 5,650 Reputation points Independent Advisor
    2025-08-23T17:42:08.6866667+00:00

    Hi!

    I highly suggest to Download the file as PDF Before Printing as this will lock fonts, margins and layout. In Word Online: File → Save As → Download as PDF. You need to check as well the margins. In Word Online, go to Layout → Size & Margins. Make sure size matches your printer default (Letter vs A4).

    Note: Avoid Browser Print

    Don’t use the browser’s Ctrl+P → Print.

    Instead, always use Word Online → Print → Open in Desktop App or PDF.

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