Export prompts that users saved, liked, or shared in Copilot Prompt Gallery

In Copilot Prompt Gallery, users can save or share prompts they created, including sharing prompts with a specific team (in Microsoft Teams) that they're a member of. Users can also like prompts created by others. As an admin, you can use Windows PowerShell to export data to a file about either of the following types of prompts in Copilot Prompt Gallery:

• The saved, liked, and shared prompts of a specific user.
• The prompts shared with a specific team.

Configure your Windows PowerShell environment

Before you can export prompts that users saved, liked, or shared in Copilot Prompt Gallery, you need to configure your PowerShell environment by doing the following steps:

1. Download the CopilotLabDSR PowerShell script
2. Install the MSAL.PS module
3. Load the CopilotLabDSR module

Download the CopilotLabDSR PowerShell script

1. To get started, you need to download the CopilotLabDSR PowerShell script.

2. In File Explorer, go to the location where you saved the CopilotLabDSR.psm1 file.

3. Right-click on the CopilotLabDSR.psm1 file and select Properties.

4. On the General tab, select Unblock checkbox, and then select Ok.

   You need to unblock the file because, by default, executing scripts downloaded from the internet isn't allowed.

Install the MSAL.PS module

1. Check if the MSAL.PS module is installed by running the following command in PowerShell:

   Get-Module -ListAvailable MSAL.PS
   

2. If the module isn't installed, install the module by running the following command in PowerShell:

   Install-Module -Name MSAL.PS -Scope CurrentUser 
   
   

Load the CopilotLabDSR module

1. Run the following command in PowerShell to enable running scripts downloaded from the internet for this session only. It might prompt you to confirm by typing "Y."

   Set-ExecutionPolicy -ExecutionPolicy Unrestricted -Scope Process
   

2. Run the following command to import the module with all available cmdlets.

   Import-module "<location where you saved the CopilotLabDSR.psm1 file>"
   

   For example, if your file is saved in C:\AdminScripts, you would type:

   Import-module "C:\AdminScripts\CopilotLabDSR.psm1"
   
   
   

Export the saved, liked, and shared prompts of a specific user

1. From Windows PowerShell, use the Export- PromptsUserContent cmdlet to export the saved, liked, or shared prompts of a specific user from Copilot Prompt Gallery.

Export-PromptsUserContent -UserAadIdOrPrincipalName <Entra ID or UPN of user> -ExportDirectory <output location> -PromptType <type of prompt>

For example, the following exports Reed Smiths's saved prompts in Copilot Prompt Gallery using his UPN and downloads the export files to the location C:\PromptsExportReedSmith.

Export- PromptsUserContent -UserAadIdOrPrincipalName reedsmith@contoso.com -ExportDirectory C:\PromptsExportReedSmith -PromptType saved

2. When prompted to authenticate, sign in with an account that is assigned the Global Admin role, not as the user you want to export.
3. After the PowerShell cmdlet runs successfully, go to your export location to view your exported files.

Export prompts shared with a specific team

1. From Windows PowerShell, use the Export-PromptsGroupContent cmdlet to export the prompts published to the specific team in Copilot Prompt Gallery.

Export-PromptsGroupContent -M365TeamsGroupId <team ID> -ExportDirectory <output location>

For example, the following exports the prompts shared in Copilot Prompt Gallery to the team with an ID of "d0efcad2-6744-0de6-0624-ea467d4293af" and downloads the export files to the location C:\PromptsExportReedSmith.

Export- PromptsGroupContent -M365TeamsGroupId d0efcad2-6744-0de6-0624-ea467d4293af -ExportDirectory C:\PromptsExportReedSmith

2. When prompted to authenticate, sign in with an account that is assigned the Global Admin role.
3. After the PowerShell cmdlet runs successfully, go to your export location to view your exported files.

Properties contained in the export file and their descriptions

After running the PowerShell cmdlet to export your user's data from Copilot Prompt Gallery, you'll receive one file in your download location folder. You can use the information in the following sections to help you understand the properties you see in the file you received.

Export file for the saved, liked, and shared prompts of a specific user

The file name is prefixed with "User" and the Microsoft Entra ID of the user followed by the prompts type used for export. The file has the properties listed in the following table.

Export file for the prompts shared with a specific team

The file name is prefixed with "Group" and the ID of the team. The file has the properties listed in the following table.